Navigating The Asset Managermail_outline

Search, download, and share assets with just a few clicks all within Lytho's Asset Manager.

Using the search bar

Locate assets by typing your search suggestion in the search bar. Any related tags in the system will automatically populate. By clicking the tag, the Asset Manager automatically gives you a new view with all the assets that have that specific tag attached to them. 

If no tag is suggested, your search can still be valuable, as the search bar will also search based on custom fields, filename, metadata, content in a document (such as word/pdf), and more.

Using The Suggested Tags

Once you select a tag, it is highlighted in your companies’ set Primary Brand Color. Suggested tags that are not yet selected for the search, are still in grey. By clicking on an extra tag that is not selected, you can further narrow down your search. By clicking on the x button of an already selected tag, you can delete the tag and broaden up your search.

Using the filter panel

On the left side of your screen, select Filters to open up a filter panel to help narrow down your search with advanced settings. 

Asset Preview & Action Buttons

Click on an image to view a preview of that asset. In the right bottom corner, you can click “all detail” to get more details of the asset, such as General info, versions/variants, tags, planning, protection, and metadata.

In the right upper corner you can find all actions you can execute on an asset. The actions you are able to take will be based on role and permissions.

  • The Camera icon allows you to find a similar image with 'artificial intelligence' (based on the visual aspect of the asset). This action button will show you an overview with similar images based on the visual aspect of the image. Artificial intelligence is used to search throughout the whole asset manager and show you the images that in some way look like the image you selected.
  • The Message icon allows you to send a message about an asset to other users. You can select if the message should be sent to an individual user or a group of users.
  • The Plus icon allows you to add an asset to an existing collection. 
  • The Download icon allows you to download the asset to your local files.
  • The Share icon allows you to share the asset outside of the system. 
  • The Crop icon allows you to crop the image within Lytho. Set your desired dimensions or cut out what you like the best visually.
  • The Trash icon allows you to delete an asset. Deleted assets can be restored within 30 days in Settings. 

In the right bottom corner, click All details to view more details of the asset, such as General info, versions/variants, tags, planning, protection, and metadata.

Multi-Selecting Assets

Lytho DAM allows you to select multiple assets at a time to view and take action. Select multiple assets by clicking the checkboxes in the right hand corner of the appropriate asset. 

You also have the ability to select multiple assets at a time by clicking and dragging the selector box over the appropriate assets. 

When multiple assets are selected, a batch edit bar appears in the bottom right corner. In the top left of the batch edit bar, you can see how many assets you have selected at that moment. If you would like to de-select this set of assets, click the x-button in the left upper corner.  To improve your view, you can expand or shrink the batch edit bar with the arrow button in the right upper corner.

The batch edit bar shows a few actions that you can take with this set of assets. Depending on your user role and rights within the platform, the action buttons on the batch edit bar might be limited.

COLLECTIONS gives you the ability to put a selection of assets in a collection. You can choose to create a new collection for your current selection of assets, or you can add them to an already existing collection.

TAGS shows the tags that are linked to all four selected assets, then the tags that are also linked to one or some of the selected assets but not linked to all four selected assets, and finally all other tags in the system that are not linked to any of these four selected assets but which you could add.

You can use the scrollbar to scroll down and find more tags, or you can use the search bar if there is a specific tag that you’re searching for. You can also remove the link between a tag and an asset by using the x-button on the highlighted tags.

PLANNING allows you to limit the visibility or usability of an asset based on time. For example, if certain assets may only be used within a certain timeframe, you can set the publish date between the 1st and 30th of June, so these assets can only be used between the 1st and 30th of June. Another example, if certain assets may only be available from a certain date or until a certain date, then you can set the visibility date from/to 12th of July. You can clear a selection with the button in the bottom right corner.

PROTECTION allows you to set permissions for the group of assets and limit who is able to view and/or take specific actions on the assets. 

Within the batch edit bar you will also see the option to send a message, share, download, and delete the selected assets.  

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