Release Notes - October 2021mail_outline

Shared assets detail page & user notification on download

In the previous sprint, we have added the possibility to name your share links and make the email address mandatory when downloading shared assets. These email addresses can now be returned in a notification when that user downloads one of your shared assets. Clicking this notification will bring you to your personal shared links page where you have the option to view the link details: Who downloaded which assets on what date?

Possibility to add labeled links in the create and publish rich text editor and have them clickable in the output

Within the Create & Publish module we have added the option to create a labeled link (hyperlink) in the rich text editor. This link will be clickable in the output which can be a powerful addition to your digitally shared publications.

❕ A custom joboptions file, where hyperlinks are included in the export settings, is needed to create a hyperlink in your output.

Original file embedded link (useful for PDF files)

Embedded links can now be created from the original file instead of a preview. This provides a way to view an embedded link of a PDF file in a PDF viewer instead of a one-page JPG preview. In a PDF viewer, you can see all pages and have all interactivity of a PDF. 

Naming your shared links

Users with sufficient rights can share several things from Lytho like publications, brand guides, assets, and requests for uploading assets. To help our users manage all created share links more easily we have added a name field to the 'create share link' modal. When creating a share link, users can give the link a short name as a note to themselves. This name won't be displayed on the share page when following the link, but it will only be displayed in the shared links overview within Lytho.

Email address is required when downloading shared assets

A shared link with downloadable assets is basically accessible for anyone that gets a hand on that link. Sharing assets that allow downloading can now be better-tracked thanks to the mandatory email field. Before allowing recipients of a share link to download the assets from the share page, they are obliged to fill in their email address which will be saved within Lytho. Soon, we will work on showing these email addresses in the shared links details so you can actually see who has downloaded your shared assets.

ℹ️ Are you interested in using this feature in your Lytho environment? Please contact your account manager.

Updated our InDesign server to the latest version

Our Adobe InDesign server is the engine under the hood of the Create & publish module. All publications, based on InDesign templates, are generated through our InDesign server.

Adobe releases annual updates for the Creative Cloud applications such as InDesign. In order to also be able to support the newest functions of InDesign 2021 in Lytho, we have updated our InDesign Server to the latest version (2021).

Add a second approver for uploading new assets

Lytho users with the right to approve assets can send their uploaded assets directly to the Asset manager without the need for any approval needed. With this release, we have extended the Waiting room by making it possible to send assets in for a second approval to get them checked by a colleague before they are uploaded to the Asset manager. 

ℹ️ Are you interested in using this feature in your Lytho environment? Please contact your account manager.

Maximum number of characters on template text fields

As a template manager/designer you will have to continuously think about how you can set up a template in such a way that it is widely applicable and meets the limitations of your brand. To help users use a template as intended by the designer, constraints can serve as guidelines. We have added the option to set a limit on the number of characters that a user can use within a specific text field. This can be done within the template field settings. It will inform users in advance about the limits of the text field when creating a publication, preventing textfield overrides when generating output.

Blocking multiple assets for download via the batch action bar

The action bar is a very powerful tool within the Asset manager. It makes a user's life so much easier when having to edit multiple assets at the same time. However, the option to block multiple assets for downloading was still missing.. until this release! With this, we hope to make the action bar even more powerful and save our users even more time in managing their assets.

Ability to upload large files to the Asset manager (up to 500GB!)

Last but not least, we have made changes to our file processing technology allowing assets larger than 5GB to be uploaded too. We even made it possible to upload files up to 500GB to the Asset manager. Keep in mind that processing large files might take a while to be completely uploaded. But in the meantime, you will be able to use Lytho without having to bother with the upload process.

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