Once a proof is created, you can update its name at any time. Hover over the name and click into the text box to edit. Click outside of the text box to automatically save your changes.
Any new proof will have the status of To Do. To make changes to the Proof Status, click on the status menu to the far right of the Proof Name. This will always reflect the current status of the proof.
Potential proof statuses are:
- To Do - Proof work is not yet started.
- In Progress - Proof work is active and underway.
- In Review - Proof is currently in review by essential reviewers.
- Returned - Proof has been reviewed and returned with an approval status.
- Completed - Proof work was finished.
The proof status cannot be manually updated while the proof is In Review. In order to change the status of a proof that is in review, it will need to be Canceled or Returned.
Start and Due Dates
The Start and Due Dates define the time in which the associated work should be completed. To set these dates, navigate to the right side of the proof under Members.
Select Add Start Date or Add Due Date to select a date. Click Save when complete.
Once a date is set, you can click the updated calendar to change the date or remove the due date altogether.
Reordering Review Assets
Drag and drop functionality allows you to reorder your assets prior to sending out for review. Hover over a review asset to reveal the mouse grabber and drag to the desired location.
The Review Deadline defines the date and time that your reviewers need to complete their review. The proof will be returned at the time and day selected, even if there are reviewers who have not completed their review. Reviewers will receive notification of this deadline in their initial invitation and will be notified of any updates once they've been invited to the review.
If your proof has multiple tiers of reviewers, you have the ability to set time constraints per tier within the review route.
To Set a Review Deadline, scroll towards the bottom of your proof below Review Route and select Add Review Deadline.
Select a date and time and click Save when complete.
Once a date is set, you can click the updated calendar to change the date or remove the deadline altogether.
Enter a description to provide your team with valuable context and details. The proof description is not seen by reviewers.
From the Overview tab, click on 'Add Description...'. Enter a relevant description of the proof, and click Save when complete.
Tags are system-wide fields that can help organize and filter project, task, and proof data.
On the right side of your proof under Due Date, click Add Tag to assign a new or existing tag to the proof. Once you begin typing, the system will search for and display any existing tag with matching characters. You can click to select the appropriate tag when available, or continue typing to create a new tag. Click the tag you would like to create, or press return when finished typing.
Select the x next to the tag to remove.
Unless a Team Member has permission to view all proofs, they will not be able to view or edit a proof until they are assigned to it.
To assign proof members, click the plus icon below Assignees in right-hand side of your proof modal. Click to select the members you would like to assign to the proof. A green checkmark will display on the right side of each member selected.
If you have Specialties* assigned to your project they will show above people and can be selected, showing a green checkmark.
*Available only to Business & Enterprise Customers
Proofs can be assigned to multiple team members.
Example: If it's a design proof, it may be assigned to the designer. If it's a copy proof it may be assigned to a copywriter. A project manager may also be assigned to a proof along with either the copywriter or the designer.
ONLY the team members assigned to the proof will receive notifications when a reviewer has submitted their review status.
Depending on your notification settings you may receive a notification in app or via email letting you know that a reviewer has submitted their review status.
Adding Level of Effort
Towards the bottom of the right side of your proof modal select Add LOE.
Input the number of hours and/or minutes below LEVEL OF EFFORT. If you have users assigned to your proof, the hours will automatically be evenly distributed.
You can create a customized distribution of how the hours are allocated by clicking Allocated To and selecting Totals To from the dropdown menu.
Input the number of hours and/or minutes for each user below LEVEL OF EFFORT. These numbers will automatically update the overall level of effort. Select Save when complete.